Rental Income Reports: Your Tables as PDF in One Tap

The PDF button on the monthly view turns the selected month's table into a document. The period is named at the top: September 2026, for example.

Directly underneath sit three summary figures: total rent expected that month, the amount collected and what remains. Those three numbers let anyone reading the document understand how the month went without studying the detail.

Then comes the tenant-level table. Each row carries the tenant's name, the property address, the payment status and the expected and paid amounts. The status column reads paid, partial or pending.

The report taken from the tenant management screen documents the current state of your tenants. The subtitle notes how many are active and how many are archived.

The table holds name, property address, phone, lease start and monthly rent. This document is particularly useful when you work with a property manager or an agent: it gives the portfolio at a glance on a single page.

If you narrowed the list with search or filters, the PDF contains that narrowed list. Producing a report for the tenants of one building only is straightforward.

The report from the properties screen lists what you own and the state of each unit, with occupied and vacant flats shown separately.

The report from the expenses screen presents your spending grouped by property. Each property has its own subtotal and there is an overall total at the bottom, with date, category, title and amount columns.

For landlords deducting actual expenses at tax time, the expense report is an orderly account of everything accumulated across the year. What you send your accountant becomes one table instead of a pile of receipts.

• Period report

  The selected month's collection table with three summary figures.

• Tenant list

  Active and archived tenants with lease and rent details.

• Expense breakdown

  Spending grouped by property with subtotals.

All four reports come from a shared generator and share one layout: title and period at the top, summary boxes in the middle, the table below and a footnote stating the document was generated automatically by the app.

The accent colour follows the theme you use in the app. If you work in dark mode the document still comes out on a light background, readable and without wasting ink when printed.

Amounts are written with the currency symbol you selected and the number format of your interface language.

The most common problem in PDF generation is non-English characters. When letters are encoded incorrectly the document becomes unreadable or fills with placeholder boxes.

Kira Kontrol handles those characters correctly. Every dynamic value is also escaped before it is written into the document, so a tenant whose name contains an angle bracket, or a note with an unusual character pasted into it, cannot break the file.

Empty values are rendered as a dash rather than leaving meaningless gaps on the page.

Taking a period report at month end is the most practical way to close the month. Collect them in a folder and by year end you have a complete twelve-month archive.

In jointly owned property the report replaces the conversation. Instead of debating who collected what, you share the document and everyone looks at the same figures.

Past period reports also help if a disagreement with a tenant arises. Which month was paid, when and how much is on record.

At tax time, the expense breakdown and the yearly collection summary put the data you need for your return within reach.

Documents are generated on your device and downloaded directly. No copy is kept on the server and nothing is sent to a third-party service.

That is a deliberate privacy choice: a document containing tenant names, phone numbers and rent amounts never leaves your hands.

You can store the downloaded file wherever you like, email it or print it. The file is yours.

Most landlords solve this need with a screenshot. Photographing the screen and sending it to an accountant or a co-owner is quick, but it brings several problems: the image is cropped, the date is missing, part of the table falls outside the frame and later nobody can tell which period it covered.

A PDF carries none of those flaws. The period is in the title, the table is complete, the document can be archived and printed. Looking in the folder a year later you do not have to work out what each file is.

It matters for formal purposes too. Banks, accountants and institutions rarely accept a screenshot, while a properly formatted document raises no questions.

Once taking a monthly report becomes routine, you end up with a set of twelve documents at year end. That set shows the whole year month by month: where collection dipped, which months closed cleanly, which tenant slipped in which period.

A single annual summary cannot show that detail. Even if the total is right, it hides the variation through the year and which flat caused trouble. Read together, the monthly documents reveal the pattern.

The same applies on the expense side. Seeing which months carried major works strengthens your hand when planning next year's budget.

Accountants want an expense breakdown and a collection summary at year end. If you are declaring actual expenses, those two documents form the backbone of the filing.

Banks may ask for evidence of regular rental income in loan applications. Monthly period reports demonstrate that the income is continuous.

Co-owners and family members want to see how the property is being managed. A report shared regularly answers most of the questions that would otherwise come later.

Sometimes the person asking is you. When you are considering selling a flat, its past rental history is the most concrete data you have for setting a price.